Guidelines for Speakers and Oral Presenters
On-Site Information
- Format: Your presentation should be prepared in .PPT or .PPTX format.
- Ratio: Please note that the meeting computers in the session Halls are supplied with Office 2019 (at least) and the native ratio of the projection on the screens in the Halls is 16:9.
- Slides Template:
- Please click here to download a template of the disclosure slide.
- Click here if you wish to use the general ESID 2024 slide template for your presentation.
To use MAC presentations on a PC compatible computer, please note that you need to prepare your presentation according to the instructions below, before taking it to the Speakers’ Ready Room:
- Convert it to PowerPoint or PDF.
- Use a common font, such as Arial, Times New Roman, Verdana etc. (Special characters might be changed to a default font on a PowerPoint-based PC).
- Insert the images as JPG. The following file types will NOT be visible on a PowerPoint based PC – TIF, PNG or PICT.
- Please bring your slides to the Speakers’ Ready Room on a USB stick. The Speakers’ Ready Room will be clearly signposted at the Meeting.
- You are asked to only use the Meeting computers in the session halls for presentation purposes. The Meeting will not be able to support lecture slides presented on personal computers.
- Please note that your slides must be finalized and ready on the day of your session.
- Please upload your presentation slides in the Speakers’ Ready Room as soon as you arrive at the venue in the morning and at least 2 hours before the start of the session.
- If you include video clips in your PowerPoint presentation, be sure to test it with the technician in the Speakers’ Ready Room at least 2 hours before the start of the session or as soon as you arrive at the venue in the morning. Please check with the technician if the sound and picture from the video are transmitted well and repeat the test again during the break before your session in the session hall to avoid technical issues.
All Invited Speakers and Oral Presenters must check in with their presentation on a USB Memory stick with the technician at the Speakers’ Ready Room.
Please make sure that your PowerPoint presentation is in Widescreen (16:9).
Speakers’ Ready Room Hours (located in ‘Callelongue Parterre‘ room, Palais des Congrès – Level 1):
| Tuesday, 15 October | Closed |
| Wednesday, 16 October | 07:30–18:00 |
| Thursday, 17 October | 06:45–18:30 |
| Friday, 18 October | 06:45–18:35 |
| Saturday, 19 October | 08:30–13:00 |
Thank you for presenting at ESID 2024 Meeting.
This page is designed to prepare you for your presentation at ESID 2024. Please visit the page regularly for updates on technical requirements, deadlines and general information.
Who are these guidelines for?
- Speakers
- Presenting authors of abstracts selected for parallel sessions – 10 minutes presentation (including discussion).
- Presenting authors of abstracts selected for oral presentation sessions 8 minutes presentation (6 min. presentation + 2 min. Q&A).
The scientific programme can be viewed on the Meeting website here.
As a Speaker or Oral Presenter, you will need to:
All presenters are required to register for the In-Person Meeting. If you have not yet done so, you may find information regarding registration by clicking here. For any additional assistance please contact our registration department at reg_esid24@kenes.com
In compliance with CME/CPD requirements all speakers and oral presenters have to complete a conflict of interest form. Forms will be sent to all presenters in the coming weeks.
Submitting a photo and short biography is not mandatory, however, it will allow the Meeting attendees to get acquainted with your professional background before attending your session. The upload of this information is completed online in your profile area. The ESID 2024 Secretariat will email you your login details and further instructions about completing the speaker profile in due course.
IMPORTANT NOTE:
Speakers requiring Presenter’s notes are requested to confirm this with a technician in the Speakers’ Ready Room and to check with a technician in the session hall where your lecture is taking place, during a coffee or lunch break prior to your session.
PowerPoint Presentation Guidelines
- The first slide of your presentation must be your name and presentation title.
- The second slide should be the disclosure slide. You can simply list the conflicts on the second slide or write “Nothing to Disclose”. Note: You need to address the disclosure at the beginning of your presentation for at least 30 seconds to allow enough time for the audience to review and digest the information. You can download a template here.
- We recommend that you label all slides that include unpublished data with a title: “UNPUBLISHED DATA – DO NOT COPY OR DISTRIBUTE”.
- If you include video clips with PowerPoint; the videos must be embedded as an MP4.
- Click here if you wish to use the general ESID2024 slide deck for your presentation.
Promotional Toolkit
To promote your participation at ESID 2024, please refer to our Promotional Toolkit page. In addition to the official PowerPoint template for your presentation, you will also find ESID 2024 banners, letterheads and more.