FAQs

Abstracts

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Submission Opens

January, 2019

Submission Deadline

Tuesday, 30 April 2019, Midnight CET

Notifications sent to Presenters

End of June, 2019

Late-Breaking Abstracts

Submission Opens – TBA

Registration

Registration Opens

February 2019

Early Bird Registration Deadline

July 3, 2019

Regular Fee Deadline

From July 4 until August 28, 2019

Onsite Fee

From August 29, 2019

Registration Cancellation Policy

100 % Refund

Up and including Thursday, July 4, 2019

50%

From Friday, July 5 until Thursday, August 29, 2019

No Refund

After Friday, August 30, 2019

Q: How do I register for the Meeting?
A: In order to register for the Meeting, please click here.

Q: How can I pay the registration fees?
A: Payment of registration fees can be made by credit card or bank transfer. For full details please click here.

Q: Can I receive an invoice under the sponsoring Company/ Hospital’s name?
A: Yes. If you require an invoice to be issued to the sponsoring company, please send an email to the Registration Department at reg_esid19@kenes.com, specifying the services requested and full address of the sponsoring company.

Q: Can I register for the Meeting without paying?
A: Yes, but your registration will be confirmed only when full payment is received.

Q: Can I register before the early fee deadline and pay later?
A: In order to benefit from the early fee registration discount, payment must be received before the deadline.

Q: Can I register onsite?
A: Yes. Onsite registration is available during the congress days. Onsite fees will apply.

Q: What does my registration fees include?
A: For full detailed entitlements, please check the registration page.

Q: Will I receive a confirmation letter after I have finished registering?
A: Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed. You may use this confirmation letter for visa application purposes.

Q: How do I apply for a visa?
A: Visa regulations depend on your nationality and country of origin. We suggest you contact your local Belgium Consulate or Embassy for full and official instructions on the specific visa regulations and application procedure that apply to you.

Q: Where can I get a Meeting invitation letter so that I can apply for a visa?
A: Invitation letters for visa purposes are available only to registered participants. At the end of the meeting registration process you will be able to generate an invitation letter which can be used for the visa application.

Q: Is it possible to send an official invitation letter directly to my local Consulate/Embassy?
A: Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.

Q: How can I find out information about hotels and their rates?
A: ESID 2019 participants are entitled to reduced rates for various hotels in Brussels. All information, pictures, location and rates are available on the hotel accommodation page.

Q: How can I book my room and should I pay in advance?
A: In order to book a room online, please click here. Please note that full payment is required upon booking.

Q: Will I receive a hotel confirmation?
A: Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed and the payment is received.

Q: Can I book a hotel room without registering for the congress?
A: Yes. You can book your room without registering by clicking on the “Booking” button of your chosen hotel available on the website via the hotel accommodation page. If you need further assistance, please email the Hotel Accommodation Department.

Q: How can I book rooms for a group?
A: For group booking (10 rooms and more) please visit the Group Hotel Bookings page. Please note that different payment and cancellation conditions apply.

Q:  Can I cancel my hotel booking?
A:  There are different cancellation policies for different hotels and depending on the time of booking. When booking, please check the cancellation policy summary that appears on the booking page. For bookings that have already been made, please view the terms and conditions of your specific reservation.

Q: Where is the Meeting taking place?
A: The Meeting will take place at the Square Brussels Convention Centre in Brussels, BelgiumFor more information on the venue please visit the meeting venue website

Q: How do I get from the Airport to the Meeting Venue?
A: For updated and detailed information on public transportation please visit the meeting venue website.

Q: Can you please send me details of public transport? Do you have a map of the city or area surrounding the venue?
A: The official website of the city of Brussels includes up-to-date tourist information including public transport information and maps. Please visit the city’s website for more information.

Q: Is the congress CME – CPD accredited?
A: For details on the CME-CPD Accreditation and how to receive your CME/CPD Certificate, please visit the CME-CPD Accreditation Page.(will be available soon)

Q: How can I claim my CME – CPD credits after the congress?
A: Your CME – CPD certificate will be delivered electronically after completing the educational evaluation and credit claiming procedure. Each medical specialist should claim only those hours of credit that he/she actually spent in the educational activity. The process will take 5-10 minutes. We thank you for your feedback as it is an important part of the CME – CPD accreditation process and helps improve future educational offerings.

Q: If I submit an abstract do I have to attend the Meeting?
A: All accepted abstracts are scheduled in the Scientific Programme either as Oral or Poster presentations. It is expected that at least one author of the abstract attends the meeting to present the work and answer questions. Only abstracts of registered participants will be scheduled in the Scientific Programme.

Q: I have submitted an abstract, when will I know if it has been accepted?
A: Only after all abstracts have been reviewed by the Scientific Committee will notifications be sent to the abstract submitters. Notifications to authors will be sent at the end of June.

Q: How can I make changes to an abstract I have already submitted?
A: You may enter the Abstract Submission system with your username and password and make changes to your abstract until the submission deadline. No abstract changes will be accepted after this date.

Q: If my abstract is accepted, where will it be published?
A: Copies of your accepted and registered abstracts will be published on the Meeting website. Please contact the Abstract Department for further details via the contact form.

Q: I am having trouble logging into the abstract submission system – my username/password is not working
A: Please try one of the following options via the abstract submission page:

  • In case you are using “Internet Explorer”, please try other internet browser  e.g. “Google Chrome” or “Mozilla”
  • When you copy and paste your user name and password please make sure there is no extra space at the beginning or the end of them
  • In case your password contains the letter “O” please make sure you do not type “0” (Zero) instead the letter “O”
  • Please note that the username or ID received when registering for the congress is different to the abstract submission. Please use the abstract submission username or “create new account”

Q: I created a new account but did not receive my username?
A: Please note that the username is shown in the “Subject line” in the confirmation email received when setting up a new account.

Q: My abstract has been accepted but I do not have a copy. Are you able to send one to me?
A: Copies of your submitted abstracts can be sent to you by email. Please contact us via the contact form.